ELECTED OFFICIALS DEPUTY
4.
0 Full-time 7 hours ago Full Job Description Thank you for your interest in employment with Kenosha County! ELECTED OFFICIALS DEPUTY, FULL TIME Kenosha County is looking for a detail-oriented, customer-focused Elected Officials Deputy.
The Elected Officials Deputy represents the offices of four elected officials:
County Treasurer, County Clerk, Register of Deeds, and Clerk of Courts.
The individual who holds this position must have a significant knowledge base of all four departments, providing services and functions for the main offices in the satellite location while managing and operating the office.
This position offers competitive pay and benefits under the Wisconsin Retirement System.
Working for Kenosha County will allow you to make an impact on the quality of life for its citizens.
Join our team and help make a difference in Kenosha County! Kenosha County is committed to Equity, Diversity, and Inclusion and is an Equal Opportunity Employer.
2023 Hiring Range:
$22.
01 - $24.
98 per hour Work Location This position is based at the Kenosha County Center (KCC) located at the intersection of Highways 45 and 50 in Bristol, Wisconsin.
Work Schedule 40 hours per week, Monday through Friday, 8:
00 AM to 5:
00 PM Position Summary and Job Duties Manages daily operations of the Elected Officials Office; includes running reports to verify financial reports and updating Ensures all interdepartmental mail is logged and tracked before sending with courier Provides daily reports for each department for back-up and balancing, with three separate bank deposits Performs duties of Deputy Treasurer:
Receipting tax payments, receipting municipal payments, end of day balancing, explaining property tax laws to the public, assisting with Tax Deed and IN Rem processes, assisting with Lottery Credit auditing and mailings Ensures proper allocation to base tax amount, interest, and penalties from tax payments Performs duties as Deputy Register of Deeds:
Accepts legal documents for recording, including deeds and mortgages from the public, attorneys, and other County offices Proofreads and verifies that documents conform to state statutes and regulations Prepares daily and monthly reports for Register of Deeds satellite office Issues Vital Records including birth, marriage, divorce, and death certificates Tracks all certificates issued at KCC for accountability of numbered transactions Assists public with access to search property information and recorded documents kept for public record Balances four separate money drawers daily Works with seven different receipting systems Accepts/receipts tax payments for County and verifies accuracy of tax payment distribution Works with public inquiries as to property ownership, tax history, assessments, etc.
Performs duties as Deputy County Clerk:
Acts as notary public and issues marriage licenses, dog licenses, and keeps a log and report Calculates ration of dog license funds to be returned yearly to each municipality Assists applicants seeking to apply for a marriage license Assists in the delivery and receipt of election and tax related materials to and from various municipalities Performs duties as Deputy Clerk of Courts:
Assigns court dates, opens case files, and accepts legal documents from attorneys and public for filing; maintains court case records Provides pending and post judgement information Calculates fines/fees to collection agency, interest due, and monies due to the court Accepts department deposits for Highways, Parks & Golf, and UW Extension Keeps up to date on all forms, policies, and procedures Maintains the Kenosha County Center building calendar Assists the public entering the building with finding the correct office/information Performs other duties as required or assigned Success Factors Knowledge of State CCAP system bonus Knowledge of Wisconsin State Statutes Knowledge of real estate and legal descriptions Knowledge of purpose and information that should be contained in legal documents Office managerial, secretarial, and equipment skills Skill in math, computers, and accounting Ability to work well with the public Ability to remain well organized and multi-task Ability to communicate well over the phone or in person Ability to obtain and hold an authority as a notary public Ability to proofread with accuracy Ability to remain professional and courteous at all times Ability to maintain confidential information Ability to promote inclusivity and effectively engage with a diverse workforce and consumer base Job Requirements, Education, Training and Experience High school diploma or GED equivalent Two years of office experience Or any combination of training and experience which provides the knowledge, skills, and abilities necessary to perform the job Preferred Education, Experience and Certification Associate or Bachelor's Degree in Secretarial Science, Business Management, or Office Management Experience working in a municipal setting Three-five years of office experience with two years of office management Licenses/Certifications Necessary certifications can be achieved through the job:
Achieve and maintain certification as a Passport Acceptance Agent Achieve and maintain State of Wisconsin Notary Public commission.
Benefits Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program Flexible Spending Accounts Employee Assistance Program Paid Time Off Twelve Paid Holidays Retirement Plan:
Participation in the Wisconsin Retirement System which includes county-paid life insurance Tuition Reimbursement Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position involves light physical demands, such as exerting up to 10 pounds of force occasionally Selection Process Application Review - Qualifying Oral Interview - Qualifying Background Check - Qualifying Drug Screen - Qualifying If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
To learn more about the Offices of the Clerk of Courts, County Clerk, Register of Deeds, and Treasurer, please visit:
http:
//www.
kenoshacounty.
org Applications must be submitted no later than Sunday, March 5, 2023.
Kenosha County is a Wisconsin Retirement System participating employer.
Your participation is required, which includes an employee contribution.
The pay grade for this position is NE6 (Min.
$22.
01 - Max.
$27.
95).
Kenosha County is located less than an hour away from Milwaukee and Chicago.
To see why Kenosha County is a great place to live, work, and play, visit:
https:
//www.
visitkenosha.
com Thank you for your interest in employment with Kenosha County! Kenosha County is an affirmative action, equal opportunity employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Full-time 7 hours ago Full Job Description Thank you for your interest in employment with Kenosha County! ELECTED OFFICIALS DEPUTY, FULL TIME Kenosha County is looking for a detail-oriented, customer-focused Elected Officials Deputy.
The Elected Officials Deputy represents the offices of four elected officials:
County Treasurer, County Clerk, Register of Deeds, and Clerk of Courts.
The individual who holds this position must have a significant knowledge base of all four departments, providing services and functions for the main offices in the satellite location while managing and operating the office.
This position offers competitive pay and benefits under the Wisconsin Retirement System.
Working for Kenosha County will allow you to make an impact on the quality of life for its citizens.
Join our team and help make a difference in Kenosha County! Kenosha County is committed to Equity, Diversity, and Inclusion and is an Equal Opportunity Employer.
2023 Hiring Range:
$22.
01 - $24.
98 per hour Work Location This position is based at the Kenosha County Center (KCC) located at the intersection of Highways 45 and 50 in Bristol, Wisconsin.
Work Schedule 40 hours per week, Monday through Friday, 8:
00 AM to 5:
00 PM Position Summary and Job Duties Manages daily operations of the Elected Officials Office; includes running reports to verify financial reports and updating Ensures all interdepartmental mail is logged and tracked before sending with courier Provides daily reports for each department for back-up and balancing, with three separate bank deposits Performs duties of Deputy Treasurer:
Receipting tax payments, receipting municipal payments, end of day balancing, explaining property tax laws to the public, assisting with Tax Deed and IN Rem processes, assisting with Lottery Credit auditing and mailings Ensures proper allocation to base tax amount, interest, and penalties from tax payments Performs duties as Deputy Register of Deeds:
Accepts legal documents for recording, including deeds and mortgages from the public, attorneys, and other County offices Proofreads and verifies that documents conform to state statutes and regulations Prepares daily and monthly reports for Register of Deeds satellite office Issues Vital Records including birth, marriage, divorce, and death certificates Tracks all certificates issued at KCC for accountability of numbered transactions Assists public with access to search property information and recorded documents kept for public record Balances four separate money drawers daily Works with seven different receipting systems Accepts/receipts tax payments for County and verifies accuracy of tax payment distribution Works with public inquiries as to property ownership, tax history, assessments, etc.
Performs duties as Deputy County Clerk:
Acts as notary public and issues marriage licenses, dog licenses, and keeps a log and report Calculates ration of dog license funds to be returned yearly to each municipality Assists applicants seeking to apply for a marriage license Assists in the delivery and receipt of election and tax related materials to and from various municipalities Performs duties as Deputy Clerk of Courts:
Assigns court dates, opens case files, and accepts legal documents from attorneys and public for filing; maintains court case records Provides pending and post judgement information Calculates fines/fees to collection agency, interest due, and monies due to the court Accepts department deposits for Highways, Parks & Golf, and UW Extension Keeps up to date on all forms, policies, and procedures Maintains the Kenosha County Center building calendar Assists the public entering the building with finding the correct office/information Performs other duties as required or assigned Success Factors Knowledge of State CCAP system bonus Knowledge of Wisconsin State Statutes Knowledge of real estate and legal descriptions Knowledge of purpose and information that should be contained in legal documents Office managerial, secretarial, and equipment skills Skill in math, computers, and accounting Ability to work well with the public Ability to remain well organized and multi-task Ability to communicate well over the phone or in person Ability to obtain and hold an authority as a notary public Ability to proofread with accuracy Ability to remain professional and courteous at all times Ability to maintain confidential information Ability to promote inclusivity and effectively engage with a diverse workforce and consumer base Job Requirements, Education, Training and Experience High school diploma or GED equivalent Two years of office experience Or any combination of training and experience which provides the knowledge, skills, and abilities necessary to perform the job Preferred Education, Experience and Certification Associate or Bachelor's Degree in Secretarial Science, Business Management, or Office Management Experience working in a municipal setting Three-five years of office experience with two years of office management Licenses/Certifications Necessary certifications can be achieved through the job:
Achieve and maintain certification as a Passport Acceptance Agent Achieve and maintain State of Wisconsin Notary Public commission.
Benefits Health, dental and vision insurance effective first of month following 30 days of employment with the ability to reduce premium contribution through participation in a wellness program Flexible Spending Accounts Employee Assistance Program Paid Time Off Twelve Paid Holidays Retirement Plan:
Participation in the Wisconsin Retirement System which includes county-paid life insurance Tuition Reimbursement Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position involves light physical demands, such as exerting up to 10 pounds of force occasionally Selection Process Application Review - Qualifying Oral Interview - Qualifying Background Check - Qualifying Drug Screen - Qualifying If you require accommodations at any point in the selection process because of a disability, please notify Human Resources in advance for arrangements.
To learn more about the Offices of the Clerk of Courts, County Clerk, Register of Deeds, and Treasurer, please visit:
http:
//www.
kenoshacounty.
org Applications must be submitted no later than Sunday, March 5, 2023.
Kenosha County is a Wisconsin Retirement System participating employer.
Your participation is required, which includes an employee contribution.
The pay grade for this position is NE6 (Min.
$22.
01 - Max.
$27.
95).
Kenosha County is located less than an hour away from Milwaukee and Chicago.
To see why Kenosha County is a great place to live, work, and play, visit:
https:
//www.
visitkenosha.
com Thank you for your interest in employment with Kenosha County! Kenosha County is an affirmative action, equal opportunity employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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